ARCHIVES AND SPECIAL COLLECTIONS

Making Donations to the Purdue University Calumet Archives

As the keeper of Purdue University Calumet’s history, the Archives seeks to collect materials from offices, departments, and student organizations. Below is a list of appropriate materials to donate to the Archives:

• Chancellor’s Office, records including correspondence, administrative subject files, and reports.
• Vice Chancellor’s Office correspondence, subject files and reports.
• Deans’ and Department Heads’, correspondence, reports, brochures.
• Administrative and instructional departments’ records of permanent historical and legal value, such as department chairs’ correspondence, meeting minutes, etc.
• Accreditation reports and supporting documentation.
• Annual budget and audit reports.
• Biographical files and published papers of faculty, staff, prominent alumni, and major benefactors.
• Records of the Office of the Vice Chancellor for Student Services, Admissions, Registrar, Trio Programs, and Fitness, Wellness and Sports, including reports, class schedules, catalogs, non-current enrollment reports, graduation programs, newsletters, flyers, etc.
• Records of the Office of Advancement, the Office of University Relations.
• Records of the Office of the Vice Chancellor for Administrative Services and its related departments.
• Records of Student Organizations, such as constitutions, programs, flyers, newsletters, meeting minutes, photographs, etc.
• Alumni records, correspondence, flyers, publications.
• Records of the Council of Faculty Delegates and the Faculty Senate.
• All publications, newsletters, or booklets distributed in the name of the university, including catalogs, special bulletins, student newspapers, university directories and handbooks, faculty/staff rosters, alumni magazines, and
• Audio-visual materials documenting the development of Purdue University Calumet, such as still photographs and negatives, motion picture films, oral history interviews, and audio and video tapes.
• Maps and plot plans documenting physical growth and development on all campuses.

All materials to be donated should be packed into boxes should be packed in the order they were in file cabinets, storage area, etc. An index of the materials sent would be appreciated.

When in doubt, don’t throw it out!