BOOK ORDERING PROCEDURES

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HOW TO ORDER A LIBRARY BOOK LIBRARY MATERIALS ALLOCATION.

Shortly after the fall semester begins, the Library sends each faculty member, via Distribution B-1, a notice announcing the allocations for all departments, grouped by discipline. This allocation is formula-based and considers use, previous allocation, credit hours, and national data on the cost of periodicals and books. These discipline-based departmental allocations are determined by the Assistant Library Director after consultation with the Vice Chancellor for Information Services.

ONLINE FORM.

Requests may be submitted online via the Library's Web Site. From the main page, choose Electronic Library Services, then Acquisitions Services, and click on "Purchase Order Requests." Simply complete the requested information in the form and hit "Send Request." You must indicate category of use in the order.

ORDER CARDS.

Requests may be also submitted on 3 x 5 "order" cards. A supply of cards can be obtained by calling 989-2430. The dead- line for submitting requests for the current academic year is the last business day of February, except for Teacher Education Resource Center (TERC) orders which must be submitted by the end of April of the previous fiscal year. Students may submit requests via the suggestion box near the Circulation desk. Again, you must indicate category of use on the order card.

SUBMIT ORDERS TO LIBRARY ACQUISITIONS.

Unless the department has designated an individual to coordinate book ordering, faculty members are to submit the requests directly to the Library Acquisitions Desk; online form requests are automatically routed to Library Acquisitions. (Please note: periodical subscriptions require review by the Library Collection Development and Information Access Advisory Committee.)

STATUS REPORTS.

The department heads and school deans receive status reports on or about December 1st and February 1st. The report allows department heads to monitor the acquisitions activity and alerts faculty that additional orders are needed if the departmental allocations are not being expended.

ORDER ARRIVAL NOTIFICATION.

The book order cards with call numbers are returned to the requester with a notice specifying the last date a book will be held at the Circulation Desk before it is placed in general circulation.