Student Organization Forms

The forms below are either in the Adobe Acrobat Portable Document Format (PDF), or Microsoft Excel spreadsheet format. For most of these documents you will need the Adobe Acrobat Reader to view and print these forms. If you do not already have Adobe Acrobat Reader, you can obtain it by clicking here. After you have installed the Adobe Acrobat Reader, return to this page to view and print the form(s) you wish to use.

Begin your event planning by referring to our Event Planning Checklist

• Event Planning Checklist - A guide to helping you plan on and off campus events. Helps you know what forms you need.

Most Frequently Used Forms

• Scheduling and Event Form
  This form is used to reserve a room for meetings, events, etc. Special set-up requires 10 day advance notice. You may also view an available AV supplies list here.
• Data Sheet/Signature Authorization Form
  This form shows a list of the officers and members in the organization. Must be updated every school year and when there are changes.

  To download this file, click the above link, and select the save option. Save it to your desktop. Fill out the forms as necessary and when you are ready to print, Go to File, Print, then select the entire workbook option. Click ok. Save the file again, then Email to student life.

• Contract
  The contract is required when making an agreement for someone providing services, whether for a stipend or on a voluntary basis, for an event.
• Website Authoring Request
  This form enables you to request permission to make changes to your student organization website.

All Other Student Activities Forms

• Alcohol Policy Rider
  This form is required for events stating no alcohol or illegal substances will be provided at university approved events.
• Catering Order/Event
  This form must be completed and submitted for all Chartwell's catering orders.
• Cash Count Report
  This form is being provided for documenting revenue from sales for profit.
• Constitution
  This is a sample constitution to guide organizations with the development of their own constitution.
• Description Profile
  This form enables your organization to update information about your organization in various publications.
• Event Audit Form
  This form is needed to track fundraiser sales.
• Inventory and Sales Control Worksheet
  This form is used to track inventory and sales for products at student organization events.
• Leadership Funds Application
  This form is required to apply for leadership funds from the Student Government Association. Only non-selective organizations may apply.
• Merchandise Sales Report
  This form is provided for organizations to document sales revenue and merchandise inventories.
• Message Board - 173rd Street Electronic
  This form is required to post a message on the electronic message board located on 173rd Street.
• Office Space Agreement - Member
  This form must be signed by any member receiving a key to the organization's office.
• Office Space Application
  This form is to apply for student organization office space.
• Participant Roster
  This form is used to record money collected for participation in an event and should be completed and maintained in the Treasurers Financial Record Book.
• Record of Dues Roster
  This form is used to record dues collected and should be completed and maintained in the Treasurers Financial Record Book.
• Security Form
  This form is used when a security officer(s) is needed for an on campus event.
• Start-up Application
  This is an application to obtain start-up funds for a new non-selective organization.
• Start-up Guidelines
  These are the guidelines to obtain start-up funds for a new non-selective organization.
• Supporter Agreement
  This contract is required when sponsoring an agency for a fund raiser
• Ticket Sales Report
  This form is provided for organizations to document ticket sales.
• University Village Room Registration
  This form is used to reserve the University Village Room for events.